Job opportunity: Office Manager UK Skip To Content

BE PART OF THE CHANGE Fireblocks is looking for talented people to join the team.

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Office Manager UK

United Kingdom · Full-time · Mid level

About The Position

Fireblocks is a fast-growing VC-backed startup focused on securing and transferring digital assets across public and private blockchains. Based on explosive growth in 2020 we are looking to expand our team across the globe, and just opened our office in London.

We are looking for an office manager who is passionate about building community and laying the foundation for our office. A key focus will be building out the infrastructure (needs & processes) as well as vision for our new space. A successful candidate will become a pivotal part of our growing culture, and help shape the experience of UK employees, partners, and visitors.

If you are looking for a fast-paced environment with a passionate team about security and blockchain technology and you have a strong track record of success, we’d love to speak to you.

Responsibilities:

Building management

  • Manage supplies & office budget: order, maintain inventory, and stock supplies for the office (e.g. kitchen, furniture)
  • Building relations: communicate w/ building, coordinate facilities management as needed (e.g. AC/heat/garbage/recycling)
  • Vendor management: work and communicate with suppliers and service providers 
  • Physical security: provision & provide ID badges, terminate ID badges, maintain list of current employees

Office culture

  • UK Office communication: set and communicate health & safety policy (e.g. COVID protocols, fire drills, inclement weather updates, etc.), 
  • UK Office Events: budget, plan and run happy hours, holiday parties, celebrations, etc . 
  • UK Monthly Meetings:  Intro New Hires, office / regional announcements

Administrative duties

  • Receptionist: field incoming requests, screen guests arriving to office, assist with day-to day needs of UK visiting employees and guests
  • Company Events: set reservations, book transportation/ accommodations for visitors, coordinate with hotel, caterers, attendees
  • Other: distribute packages/mail, schedule critical meetings, secure conference registrations, create company merchandise/distribute swag .

Requirements

Requirements:

  • Proactive and service-oriented; able to multitask on a variety of administrative tasks
  • High attention to detail to ensure tasks are completed thoroughly and correctly
  • Strong interpersonal skills to interact positively with all employees
  • An intuitive and eager problem solver
  • High-energy; someone who can 'own' the room and be assertive
  • Someone who is caring, who looks for ways to help others
  • Proficiency in Google Suite & Office
  • Ability to handle highly sensitive and confidential material requiring professional discretion
  • Experience as an office manager/administrator/ personal assistant or in a similar secretarial position is a plus

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